PowerPoint

With PowerPoint you can do more than just create and present slides. We will show you how you can use PowerPoint as a recording tool for instructional videos with a sound card, microphone, speakers and (if necessary) a webcam without any additional equipment.

Published on 11. May 2022

FACTS

Licence: licence of TH Köln
Program is installed on all devices at TH Köln (Microsoft Office)

TECHNICAL REQUIREMENTS

– Laptop, smartphone, or tablet

With PowerPoint you can do more than just create and present slides. For example, you can produce complex diagrams or integrate video and media content. But what a lot of people are not aware of is that PowerPoint can even be used to record videos. You can also interact with slides using voice, touch, and ink, as well as determine how long you want your slides to display.

Data Protection & Accessibility

TH Köln uses Microsoft 365 and processes personal data in this framework. For more information please see TH Köln’s privacy policy (German) and Microsoft’s information on data protection (German).

The ZLE Accessibility Team can show you how to make your PowerPoint presentations and video tutorials barrier-free.

Features

Record & set presentation to music
Add comments and choose ink conversion
Review and modify recorded presentation
Export and share recording

Uses

Lectures (esp. hybrid and remote)
Seminars (esp. hybrid and remote)
Group work
Consultation hours
Exams

Step by Step – Your Video Tutorial Using PowerPoint

Live events and video productions are often technically complex, requiring planning and organization. Often, however, teachers have a ready-made script that includes a PowerPoint presentation. So use your presentation as the basis for your video tutorial and add comments and highlighting effects while recording.

Depending on the PowerPoint version, the recording feature can be found either on the Slide show tab of the ribbon, or there will be an additional Record button.
You can either start recording from the beginning of the presentation or from the slide you are currently on (Current Slide).
To highlight or mark content, use the displayed pens or highlighters under the slides. Everything you enter during the recording is also recorded.

Your slide show opens in the recording window.
At the top you will see the start/stop and pause buttons.
To start the recording, click on the red button (or R on your keyboard). After a three-second countdown, the recording starts.
Click on the red button again to end the recording (or S on your keyboard).

Use the microphone and camera buttons to record audio or video comments during the presentation.
Select pen, eraser or highlighter from the tool palette below the slide you are viewing.
Use the color pickers to change the color of your ink.
PowerPoint records all of your actions for playback.

First save your recorded presentation as a normal PowerPoint file.
Then preview your presentation as a slide show—either From Beginning or From Current Slide. Any actions you have taken are played back at the same time.
Select File > Export > Create a Video, or select the Recording tab > Export as Video to save your video (and configure quality settings).
To publish, select Recording > Publish to Microsoft Stream. > Enter a title and description and set additional options if necessary. Use the Publish button to upload your video to Microsoft Stream.

PowerPoint in Higher Education

PowerPoint is suitable for many purposes in higher education. However, when designing your courses, always keep the intendedlearning outcomes in mind and ask yourself in advance whether a PowerPoint presentation is the most suitable tool for developing your students’ competencies. Creating successful presentations can be easy if you follow a few tips and guidelines (German).

Useful Tips

Avoid overloading your presentation!
Using PowerPoint alone does not guarantee a successful presentation. In fact, too many effects and “gimmicks” can distract students and prevent them from achieving their learning goal.

Give alternatives to PowerPoint a try!
Explore new avenues and try out other software such as Prezi or Emaze for your next presentation.